Seat License Calculator — SaaS Per-User Pricing & Volume Tool
Calculate per-seat SaaS pricing with configurable volume discount tiers and annual billing discounts. Enter your base price per seat, team size, and discount tiers to see price per seat, total MRR/ARR, and the savings from volume and annual billing.
How to Use Seat License Calculator — SaaS Per-User Pricing & Volume Tool
How to Use the Per-Seat License Pricing Calculator
Step 1: Select Billing Cycle
Choose Monthly or Annual billing. Annual billing typically offers an additional discount on top of volume discounts and is set separately.
Step 2: Enter Base Price per Seat
Input your full list price per seat per month before any discounts. This is the price a single-seat customer would pay.
Step 3: Enter Number of Seats
Input the number of seats or licenses for this team or contract. This determines which volume discount tier applies.
Step 4: Set Annual Discount (if billing annually)
If you selected Annual billing, enter the percentage discount applied for paying annually upfront. Common values are 17% (equivalent to 2 months free) or 20%.
Step 5: Configure Volume Discount Tiers
The default tiers apply discounts based on seat thresholds:
- 10+ seats: 10% off
- 25+ seats: 20% off
- 50+ seats: 30% off
- 100+ seats: 40% off
Edit these thresholds and percentages to match your actual pricing structure. The highest qualifying tier is applied automatically and marked with a checkmark.
Step 6: Review Results
The calculator shows price per seat after discounts, total monthly cost, total annual contract value, and the full discount breakdown including volume and annual components side by side.
Frequently Asked Questions
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