Seat License Calculator — SaaS Per-User Pricing & Volume Tool
Calculate per-seat SaaS pricing with configurable volume discount tiers and annual billing discounts. Enter your base price per seat, team size, and discount tiers to see price per seat, total MRR/ARR, and the savings from volume and annual billing.
How to Use Seat License Calculator — SaaS Per-User Pricing & Volume Tool
How to Use the Per-Seat License Pricing Calculator
Step 1: Select Billing Cycle
Choose Monthly or Annual billing. Annual billing typically offers an additional discount on top of volume discounts and is set separately.
Step 2: Enter Base Price per Seat
Input your full list price per seat per month before any discounts. This is the price a single-seat customer would pay.
Step 3: Enter Number of Seats
Input the number of seats or licenses for this team or contract. This determines which volume discount tier applies.
Step 4: Set Annual Discount (if billing annually)
If you selected Annual billing, enter the percentage discount applied for paying annually upfront. Common values are 17% (equivalent to 2 months free) or 20%.
Step 5: Configure Volume Discount Tiers
The default tiers apply discounts based on seat thresholds:
- 10+ seats: 10% off
- 25+ seats: 20% off
- 50+ seats: 30% off
- 100+ seats: 40% off
Edit these thresholds and percentages to match your actual pricing structure. The highest qualifying tier is applied automatically and marked with a checkmark.
Step 6: Review Results
The calculator shows price per seat after discounts, total monthly cost, total annual contract value, and the full discount breakdown including volume and annual components side by side.
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